Fuel card misuse, off-route refueling, and incorrect mileage records are fuel policy violations.
Fuel expenses take up a large amount of fleet budgets, and small gaps in fuel control could result in real losses over time. A lot of fleets face hidden problems in fuel records that remain undetected until fuel spend increases or records end up failing to align. This is why fleet businesses have to have a stronger driver fuel policy to control excessive fuel expenses. Fuel card misuse, off-route refueling, and incorrect mileage records are fuel policy violations that end up affecting fuel budgets and data quality. These problems cause reporting problems and reduce trust in fuel records. A driver fuel policy will set rules for fuel card access, spending limits, or record tracking. Howard Energy is a dependable fuel delivery agency that could help fleets track fuel consumption and review all driver activity. Read on to learn about driver fuel policy violations and how your business could prevent them!
Off-Route Refueling
A driver leaves an assigned route and refuels at a station far from the planned travel path. GPS data shows a vehicle at a different location at a certain time. Fuel card records show purchases, but trip logs don’t show any reason for a specific stop. This difference signals off-route refueling and potential policy violation. Extra driving could lead to two to three liters of additional diesel consumption. At an average diesel cost of one to two dollars per liter, this can create a big loss.
Excessive Fill-Ups Beyond Your Tank Capacity
A vehicle records fuel purchases that exceed its overall tank capacity. Fuel card data shows repeated high-volume refueling in a very short time frame. While vehicle specifications don’t support that amount of fuel storage. This kind of situation suggests potential fuel resale or transfer into personal vehicles.
Fuel Card Sharing Between Drivers
Two drivers using the same fuel card ID in a short time at various fuel stations. GPS records show two separate vehicles at various locations during these kinds of transactions.
If you need help tracking fuel violations, give Howard Energy a call!
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At Howard Energy, we fully understand how your business depends on a reliable and steady supply of gasoline and diesel fuel to keep your operations at its peak. As a family-owned, commercial full-service gas and diesel fuel supplier, Howard Energy has been serving companies across Maryland, Washington DC, and Northern VA for over 25 years.
Our team of experts has a thorough knowledge of the petroleum industry to devise commercial and retail fueling solutions. As a result, we use our keen insight to build strong partnerships with commercial trucking, construction, manufacturing companies, and more. Howard Energy is proud to bring our products and services to gas stations, car dealerships, marinas, and beyond – 7 days a week with no surcharge on holidays or weekends.
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